The assessment task is due on

Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
Page 1 of 7
Plan and prepare for a meeting
Submission details

Student’s name	Student ID.
Assessor’s name
Assessment Submission date(s)

The assessment task is due on the date specified by your assessor. Any variations to this arrangement
must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below
for details.
Performance objective
You will demonstrate the skills and knowledge necessary to prepare for a meeting in accordance with
organisational requirements.
Assessment description
For this assessment you are required to plan and prepare for a meeting to be conducted for a simulated
workplace, the Adept Owl Games Company.
Note: The work completed for this assessment task provides the basis for completing Assessment
Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future
use.
Assessment
Task 1
Plan and
prepare for a
meeting
Assessment
Task 2
Conduct,
follow up and
report on a
meeting
Assessment
Task 3
Written
reflection
Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
Page 2 of 7
Procedure
1. Read the Adept Owl Games Company simulated business information provided by your
assessor.

Scenario: The Adept Owl Games Company Adept Owl is an Australian developer, publisher and distributor of dice, card and board games for all ages.

2. Meet with your facilitator/assessor to identify a topic for your meeting.
3. Using the information and Adept Owl organisational chart provided by your assessor, identify
your meeting participants and the individuals in your learning group who will fill the roles of these
meeting participants.
4. Determine the meeting requirements by completing the Meeting Requirements Form in Appendix
1, making sure you select a meeting style and format appropriate to your meeting’s purpose and
participants.
As part of completing this template, ensure that you include identification and description of the
following as they apply to your meeting:
a. organisational requirements
b. applicable conventions
c. legal and ethical requirements.
5. Use the Meeting Preparation Action Plan template in Appendix 2 to detail the tasks required to
make the meeting arrangements you have identified in Appendix 1 and who is responsible for
completing them.
Note: You will need to complete these activities in Assessment Task 2 before you can conduct
your meeting.
6. Prepare the required meeting documentation, as per Adept Owl organisational requirements,
using templates where required. The documentation will need to include:
a. a meeting invitation to notify required participants of your meeting, including reason for
chosen format
b. a meeting agenda
c. a meeting minutes template.
7. Prepare the required meeting papers (at least one) and select an appropriate method to
distribute these to meeting participants.
8. Send meeting documentation and papers, as appropriate, to required meeting participants (the
individuals in your learning group as per their assigned roles).
9. Submit the required documents for assessment as per the specifications below. Be sure to keep
a copy for your records.
Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
Page 3 of 7
Specifications
You must submit:
● a completed Meeting Requirements Form (Appendix 1)
● a completed Meeting Preparation Action Plan (Appendix 2)
● a meeting invitation
● a meeting agenda
● a meeting minutes template
● at least one meeting paper required for your meeting.
Your assessor will be looking for evidence of:
● reading skills to identify and interpret information from organisational documentation
● writing skills to address context, purpose and audience when creating documents and
communications
● numeracy skills to recognise and interpret numerical information related to timeframes and
budgets
● ability to recognise and respond to organisational policies and procedures and legislative
requirements
● ability to select the appropriate method of communication for your purpose
● ability to apply formal processes when planning complex tasks and to produce plans with
logically sequenced steps and an awareness of time constraints.
Adjustment for distance-based learners
● No variation of the task is required.
● A follow-up interview may be required (at the discretion of the assessor).
● Documentation can be submitted electronically or posted in the mail.
Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
Page 4 of 7
Appendix 1: Meeting requirements form

Meeting Requirements Form
Chairperson
Department
Meeting name
Meeting details
Date	Time
Location	Budget
Meeting format
Purpose
Agenda
Participants	Internal	External
Speakers
Seating arrangements
Video or teleconference requirements

Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
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Supporting materials

Pre-reading

Meeting documentation

Equipment requirements

Hospitality requirements

Catering requirements

Accommodation requirements

Other requirements

Special needs of attendees

Other organisational requirements for conducting meetings

Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
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Applicable conventions for conducting meetings

Legal and ethical requirements for conducting meetings

Other specific requirements

Assessment Task 1 BSBADM502 Manage meetings
Version: 1 | January 2016
Page 7 of 7
Appendix 2: Meeting preparation action plan

Meeting preparation action plan
Meeting name:
Meeting date:
Chairperson/host:
Action required	By whom	By when

 

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